Accounting software, built around a Smart Inbox.
SmartBooks is six accounting-software primitives in one workspace — Smart Inbox at the front, MTD VAT, MTD ITSA, Self Assessment, Accounts production and a Client portal behind it. Bookkeeper-in-the-loop on every submission to HMRC.
Smart Inbox
Every receipt, invoice, email and WhatsApp document arrives in one organised queue. Document type, supplier, date, net, VAT and category extracted with confidence shown on every field. Override anywhere.
- Email · WhatsApp · mobile · scan · bank · API
- Auto-classification with per-client learning
- Missing-info bundled into one weekly client request
- Confidence meter on every extracted field
Invoicing and payments
Issue invoices in seconds. Collect payment by direct debit and open banking — automatically, every time — through our partner Adfin. Every payment auto-reconciles against the invoice and the underlying ledger.
- Direct debit · pay-by-bank · VRP · card
- Recurring invoices and customer-specific schedules
- Auto-reconciled against bank feeds in real time
- Dunning, retry and bookkeeper escalation built in
Open banking
Live bank feeds across all major UK banks, with auto-reconciliation against intake documents and Smart Inbox classifications. Integration is in active development — joining the SmartBooks workspace this quarter.
- All major UK banks (and most challengers) via PSD2
- Live balances and transactions, refreshed continuously
- Auto-match to invoices, receipts and supplier bills
- Multi-currency-aware where the bank supports it
MTD VAT
Quarterly VAT returns prepared from the cleaned ledger and submitted to HMRC through the Making Tax Digital VAT API. Adjustments and reverse-charge handled before you file.
- Submission preview with line-by-line trail
- Adjustments for partial exemption, fuel scale, RTI
- Sandbox runs before live submission
- Submission receipt stored with audit trail
MTD ITSA
Quarterly digital updates, end-of-period statement and final declaration for landlords and sole traders inside MTD ITSA. Property-by-property breakdown and multi-source income covered.
- Quarterly updates per income source
- Property-level FHL, residential and commercial split
- End-of-period statement reconciliation
- Final declaration with full personal-tax view
Self Assessment
Self Assessment returns for directors, sole traders and landlords. Pulled from the books, reconciled, reviewed, filed.
- SA100 with all supplementary pages
- Pulled directly from the underlying ledger
- Review queue for adjustments and HMRC nudges
- Year-on-year comparison before filing
Accounts production
Limited-company accounts under FRS 102 1A and FRS 105. iXBRL-tagged, signed, filed at Companies House and HMRC.
- FRS 102 1A and FRS 105 templates
- iXBRL tagging built in
- Director sign-off workflow
- Companies House and HMRC filing
Client portal
Each client gets a personal address across every channel, and a clean status view. They know what’s missing, what’s with the firm, and what’s filed.
- Personal email + WhatsApp + mobile address per client
- Status view with traffic-light state per filing
- Inbox-style request from the firm
- Read-only books view for the client
Bookkeeper in the loop, always.
SmartBooks supports document intake, classification, review and MTD filing workflows. Final accounting treatment and submission decisions remain with the responsible person or firm. The system shows confidence on every extracted value, surfaces every exception, and never submits anything to HMRC without explicit approval.
Bring your next MTD submission to SmartBooks.
SmartBooks is in pre-launch pilots through 2026. Join the waitlist for early access or book a demo if you're running a firm with 30+ clients.
Running a firm? Book a 15-minute demo.