SME finance teams
One inbox for everyone’s expenses, invoices and statements. Live dashboard before month-end, not after.
For businesses and finance teams
Send anything. We’ll keep the books in order.
SmartBooks is one inbox for everyone's expenses — plus invoicing and automated payments through Adfin, open-banking-based bank feeds, and MTD VAT, MTD ITSA and Self Assessment filed without chasing a single bookkeeper. Your accountant sees a clean dashboard in real time.
Built for
The teams and operators that hate losing receipts.
SmartBooks works for SME finance teams that need real visibility before month-end, for founders who keep losing receipts, and for landlords and sole traders facing MTD ITSA from April 2026.
Founders and owner-operators
Send anything from anywhere. Forward an email, snap a photo on WhatsApp, drag-and-drop a PDF.
Landlords and sole traders
MTD ITSA from April 2026. Quarterly updates, EOPS and final declaration prepared from your books.
Hospitality and retail
High-volume receipts, batch scans, mobile capture from the shop floor — everything classified automatically.
Property portfolios
Property-by-property income and expense tracking, with the right HMRC treatment from intake.
Multi-location businesses
One workspace, multiple locations, role-based access. Every location’s books in one place.
Every channel a business already uses
Send anything. We sort it.
You don’t need new habits. Forward the email you would forward anyway. Snap the receipt where you are. Scan a stack at the end of the week. SmartBooks reads it, classifies it, and queues it for your bookkeeper.
A personal address like books@acme.smartbooks.io. Forward anything.
A direct line. Photos, voice notes, forwarded receipts — all in.
Mobile capture
Snap a receipt at the counter. It’s in your books before you’ve left.
Integrations
Bank feeds, Stripe and Square auto-pulled — reconciled to documents automatically.
Scan and batch
Drop a stack of PDFs. SmartBooks splits, sorts and classifies them.
Manual upload
Plain drag-and-drop, when that’s easiest.
Get paid, automatically
Invoicing and payments, powered by Adfin.
Issue invoices in seconds. Get your customers on direct debit or open-banking pay-by-bank. Collection runs automatically through Adfin, our regulated UK payments partner — money lands in your account, the invoice closes, the books reconcile.
Open banking · coming soon
Live bank feeds, joining the workspace this quarter.
Open banking is in active development. When it lands — this quarter — every transaction across your major UK bank accounts refreshes continuously, and auto-matches against Smart Inbox receipts and invoices.
For landlords and sole traders
MTD ITSA is live. SmartBooks is ready.
From April 2026, landlords and sole traders earning over £50,000 are inside MTD for Income Tax Self Assessment. That means quarterly digital updates, an end-of-period statement and a final declaration — every year, through HMRC’s APIs. SmartBooks handles each step from the same Smart Inbox.
- Quarterly updatesPrepared from your captured income and expenses. Reviewed before submission.
- End-of-period statementAdjustments and accounting periods reconciled before EOPS.
- Final declarationFull personal tax position consolidated annually.
- Property-by-propertyUK property income broken down for FHL, residential and commercial.
- Sole-trader-friendlyOne Self Assessment, multiple income sources, all in one view.
- Your accountant in the loopBring your own accountant or use one in the SmartBooks network.
For businesses
Get organised before HMRC asks twice.
SmartBooks is in pre-launch pilots through 2026. Join the waitlist — we email when your size and sector opens.
Running a firm? Book a 15-minute demo.