SME finance teams
One inbox for everyone’s expenses, invoices and statements. Live dashboard before month-end, not after.
For businesses and finance teams
Send anything. We’ll keep the books in order.
SmartBooks is one inbox for everyone's expenses — plus invoicing and automated payments through Adfin, live today. Bank feeds, MTD VAT, MTD ITSA and Self Assessment are prepared without chasing a single bookkeeper, going live as HMRC recognition and open banking land. Your accountant sees a clean dashboard in real time.
Built for
The teams and operators that hate losing receipts.
SmartBooks works for SME finance teams that need real visibility before month-end, for founders who keep losing receipts, and for landlords and sole traders facing MTD ITSA from April 2026.
Founders and owner-operators
Send anything from anywhere. Forward an email, snap a photo on WhatsApp, drag-and-drop a PDF.
Landlords and sole traders
MTD ITSA from April 2026. Quarterly updates and Final Declaration workflows prepared from your books.
Hospitality and retail
High-volume receipts, batch scans, mobile capture from the shop floor — everything classified automatically.
Property portfolios
Property-by-property income and expense tracking, with the right HMRC treatment from intake.
Multi-location businesses
One workspace, multiple locations, role-based access. Every location’s books in one place.
Every channel a business already uses
Send anything. We sort it.
You don’t need new habits. Forward the email you would forward anyway. Snap the receipt where you are. Scan a stack at the end of the week. SmartBooks reads it, classifies it, and queues it for your bookkeeper.
A personal address like books@acme.smartbooks.io. Forward anything.
A direct line. Photos, voice notes, forwarded receipts — all in.
Mobile capture
Snap a receipt at the counter. It’s in your books before you’ve left.
Integrations
Bank feeds, Stripe and Square auto-pulled — reconciled to documents automatically.
Scan and batch
Drop a stack of PDFs. SmartBooks splits, sorts and classifies them.
Manual upload
Plain drag-and-drop, when that’s easiest.
Get paid, automatically
Invoicing and payments, powered by Adfin.
Issue invoices in seconds. Get your customers on direct debit today (open-banking pay-by-bank coming soon). Collection runs automatically through Adfin, our regulated UK payments partner — money lands in your account, the invoice closes, the books reconcile.
Open banking · coming soon
Bank feeds, joining the workspace this quarter.
Open banking is in active development. When it lands — this quarter — every transaction across your major UK bank accounts refreshes continuously, and auto-matches against Smart Inbox receipts and invoices.
For landlords and sole traders
MTD ITSA is coming in waves. SmartBooks is being built for the cadence.
From April 2026, landlords and sole traders earning over £50,000 are inside MTD for Income Tax Self Assessment. That means quarterly digital updates and a Final Declaration — every year, through HMRC’s software workflow. SmartBooks is built to handle each step from the same Smart Inbox (HMRC filing coming soon).
- Quarterly updatesPrepared from your captured income and expenses. Reviewed before submission.
- Year-end adjustmentsAdjustments and accounting periods reconciled before the Final Declaration.
- Final declarationFull personal tax position consolidated annually.
- Property-by-propertyUK property income broken down for FHL, residential and commercial.
- Sole-trader-friendlyOne Self Assessment, multiple income sources, all in one view.
- Your accountant in the loopBring your own accountant or use one in the SmartBooks network.
For businesses
Get organised before HMRC asks twice.
Create your SmartBooks workspace and start organising receipts, invoices and MTD records in one place.